School ERPs
built for Nepal.
A modern student management system shouldn't lock you into a single vendor or charge per module. We build School ERPs that schools own — fast, integrable, and built around the way Nepali education actually works.
What schools in Nepal actually need from an ERP
The dominant pattern we see when we walk into a school: five disconnected systems. Admissions in Excel, fees in a separate billing app, attendance in a paper register, exam results in another module, and parent communication over WhatsApp. Each system is fine in isolation. Together they create reconciliation overhead, errors, and a dashboard nobody trusts.
A modern School ERP solves this by treating every student-related action as an event in a unified log. Admissions, attendance, exam results, fee payments, library check-outs, counsellor visits, parent calls — all tied to a student identity and a timestamp. The screens, reports, and automated workflows are just queries over that log.
Modules we typically ship
- Student Information System (SIS) — admissions, records, family information, document storage.
- Attendance — daily, period-wise, biometric or QR-based, with absent-student SMS alerts.
- Academic and exam management — class timetables, exam scheduling, results, transcripts.
- Fee management — fee structure, invoice generation, payment gateway integration (eSewa, Khalti, IME Pay), late-fee automation, scholarship handling.
- Library, transport, hostel as needed.
- Parent + teacher portals — web and mobile-first, multi-language where required.
- Analytics dashboards — class performance, attendance trends, fee-default risk, dropout prediction.
Where AI adds real value
Once the data layer is right, AI integrations become straightforward:
- Dropout-risk surfacing — a model running over attendance + grades + counsellor notes that flags at-risk students to counsellors weekly.
- Auto-personalised fee reminders — cadence and tone adapted to payment history.
- Report card generation — narrative comments drafted from teacher notes, edited by the teacher in 30 seconds instead of typed from scratch.
- Parent communication assistant — translates teacher messages into Nepali or English as needed.
This is the same AI implementation discipline we apply elsewhere — adapted to school workflows.
Hosting and pricing models
We deploy in two configurations:
- SaaS (we host) — your school accesses a hosted instance. Monthly fee scales with student count.
- Self-hosted — we deploy to your AWS / Azure / GCP account or to an in-country data center. You own the infrastructure; we maintain a support relationship.
Both options include source-code escrow, so the school is never locked in.
Implementation timeline
A typical single-school deployment runs 6–12 weeks:
- Weeks 1–2: Workflow mapping, current-system data audit, target schema.
- Weeks 3–9: Phased build — SIS first, then fees, then attendance, then portals.
- Weeks 10–12: Data migration, staff training, parent-portal rollout.
Questions about School ERP deployments in Nepal.
At minimum: student information system (admissions, records), attendance tracking, academic and exam management, fee collection and reminders, library management, transport, parent and teacher portals, and analytics dashboards. We also wire in SMS / mobile-first communication, which matters in Nepal where parent smartphone use varies by region.
Most existing vendors sell modular software where every change costs a service fee. We build the system as a data platform first — meaning the school owns the data, can extract it any time, and new modules can be added without re-platforming. Total cost over 3–5 years is typically lower than vendor licensing.
Yes. We migrate from Excel-based records, legacy ERPs (Tally Education, Fedena, Gradelink, etc.), or paper. Migration typically takes 2–4 weeks depending on data quality. We run parity tests so the new system matches the old before cutover.
Yes. Multi-tenant architecture is built in. A school trust can run multiple campuses on one platform with shared analytics and a unified board-level dashboard, while each campus has its own data isolation.
Ready to modernise your school's systems?
Tell us about your school and current tools. We respond within 24 hours with a focused technical conversation.
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